Frequently Asked Questions
Do I have to register for Fall Conference if I am only attending Alumni Events?
No, You do not have to register for Fall Conference is you do not intend to visit any Fall Conference CE. If you do intend to visit any Fall Conference events, you must register. Registration for both Fall Conference and Alumni Events are hosted on marketplace. Registration for Fall Conference opens September 1.
May I watch recordings after the meeting for CE?
OSU CVM does not currently have a cost effective platform to offer viewing of conference recordings after the meeting at this time. Please plan to watch the sessions in person at RJP or live via zoom.
- Where do I find the agenda and who is speaking?
How much are registration fees?
Early bird registration is open until 5 p.m. October 26. After October 26, the prices increase.
DVM in-person full conference early bird registration is $375. After October 26, the registration fee will be $450.
DVM in-person Thursday only early bird registration is $225. After October 26, the registration fee will be $300.
DVM in-person Friday only early bird registration is $175. After October 26, the registration fee will be $250.
DVM virtual full conference early bird registration is $325. After October 26, the registration fee will be $400.
DVM virtual Thursday only early bird registration is $200. After October 26, the registration fee will be $275.
DVM virtual Friday only early bird registration is $150. After October 26, the registration fee will be $225.
DVM hybrid registration (in person one day, virtual one day) early bird registration is $375. After October 26, the registration fee will be $450.
Technicians/Students/Staff in-person full conference early bird registration is $250. After October 26, the registration fee will be $325.
Technician/Student/Staff virtual full conference early bird registration is $225. After October 26, the registration fee will be $300.
Where do I register?
Please register on the Marketplace site or click the registration link above. The credit card gateway associated with the program may not allow mobile registration. If possible, please register online from a desktop system. Preregistration is required.
There will be no at the door registration.
- Are there step-by-step registration instructions anywere?Of course! Click this link to follow step-by-step instructions. You can also download them in PDF form if that is helpful.
- What is the refund policy?
If you cancel your registration by October 26, the CE office will refund your registration fee less $75.00. Email vetmedevents@Okstate.edu and request the refund. Please advise the reason for cancellation.
If you must cancel your registration after October 26, you may send someone in your place (please contact us and let us know), or we can request the CE Director review your request and consider granting a certificate good for a future conference. Email vetmedevents@Okstate.edu and let us know your option, circumstances and rationale.
In the event of extreme circumstances, you can reach out to the CE Office and we can review your request on a case-by-case basis. In this case, please email firstname.lastname@example.org
How many CE hours is Fall Conference approved for?
This year at Fall Conference, in-person attendees may receive 1 hour of CE for visiting the exhibit hall. See the exhibit hall page for more details.
If you attend in person, all sessions, two bonus sessions and the exhibit hall, the maximum number of available CE for Fall Conference is 17. Standard Fall Conference, no exhibit hall, no bonus sessions, is 14 hours.
If you attend virtually, and attend two bonus sessions, the maximum number of CE is 16.
This course has been approved as CE by the Oklahoma Board of Veterinary Medical Examiners. If you are licensed in another state, please note many states accept CE when it is offered (1) as approved by another state board (OSU CVM CE is Oklahoma Board approved); or (2) offered by an accredited veterinary school (OSU CVM is an accredited school). Please satisfy yourself as to your state's requirements.
May current OSU CVM faculty, staff, and students attend?
Current OSU CVM faculty, staff, and students may attend Fall Conference or view the live webinars at no charge and should register on marketplace. Additional information will be forthcoming regarding registration instructions.
How is the content delivered?
All presentations will be delivered live at the Panciera Education Center and broadcast via Zoom.
As a reminder, Fall Conference is hybrid, and will be live, onsite, and via an online session hosted via virtual webinar. Those in the room will be able to ask questions . The virtual audience will be able to hear and see the speaker and/or his or her presentation and ask questions (by typing) via a Q&A tool, but attendees will be muted (no microphone) and attendee webcams will be turned off.
CE is for LIVE ATTENDANCE ONLY. This means you must attend in person at RJP or virtually online during the time it is offered.
Participants will receive a virtual link via email for the offered tracks. Watch for this email the week of the conference. There are no recordings available.
What tracks are available?
On Thursday, there are 3 tracks: companion, large animal, and general.
On Friday, there are 4 tracks: companion, equine, food animal, and a dedicated technician track.
What forms of payment are accepted? What browser should I use to submit payment?
We accept most major credit cards. The credit card gateway associated with the program may not allow registration from some mobile devices. Please register online from a desktop system.
Where can I find the proceedings?
We will email a proceedings link just prior to the event. Watch your email for important updates regarding proceedings and Zoom links.
- How do I get my certificate?We will have paper copies of the certificates available at the end of the day at Registration, and we will email download links for the certificate after the conference is over. Remember to record the sessions you attend. We do not track them for you.
- What if I still have questions?
What if I am licensed in another state?
This course has been approved as CE by the Oklahoma Veterinary Board. If you are licensed in another state, please note many states accept CE when it is offered (1) as approved by another state board (OSU CVM CE is Oklahoma Board approved); or (2) offered by an accredited veterinary school (OSU CVM is an accredited school). Please satisfy yourself as to your state's requirements.
In Person Attendees
Where is Fall Conference located this year?
The Roger J. Panciera Education Center (RJP) is immediately adjacent to McElroy Hall. Fall Conference takes place in the state-of-the-art educational center currently used by CVM first, second and third year veterinary students. Attendees may wish to enter via the east lobby entrance. Signs and friendly faces will help direct you.
Please visit the parking/directions page for more information.
To learn more about RJP, visit our dedication video on YouTube.
To see a walk-through video that will direct you from McElroy Hall to the Panciera Education Center, visit our Walk-Through Video on YouTube.
When will the exhibit hall be available?
The exhibit hall will be on Thursday, November 9, only.
Exhibit hall space is limited. Sponsorship opportunities are also available. Register for Exhibit Space
Can I take a tour of the vet hospital?
Tours of Vet Med will begin at 1:30 on Friday, November 10, and leave in 15 minute increments through 2:30 PM. Meet in the McElroy Hall Lobby.
Will lunch be provided?
Lunch is not provided. However, for those of you that don't plan to leave for lunch, We plan to have food trucks available. Food trucks are pay as you go and first come first serve.
Where can I park?
Please park in one of the designated lots indicated on the parking map. When you arrive, if you miss a golf cart, please come in to the registration table, pick up your permit, and return your vehicle. Please place the permit on your dash or hang it from your mirror. The OSU Parking Staff is very good at what they do and we would like to prevent any tickets.
What if I need hotel accommodations?
Please see the hotel tab. The Conference hotel is the Atherton, we expect it to fill quickly. Please tell them you are with Fall Conference to get the Conference Rate on the conference block. Their telephone number is (405) 744-6835.
How does virtual attendance work?
For those attending virtually, attendance is via Zoom. We recommend attending with a strong internet connection on a desktop, laptop or tablet. We do not recommend attending only on a smart phone. It will result in a less than optimal experience.
You will receive zoom links in a separate communication. CE is for synchronous viewing only (attending via computer during a specific time frame). Attendees will see the power point presentation and hear the speaker, but will not see the speaker due to current technology limitations.
For additional clarification: CE is for synchronous viewing only. This means the virtual attendees must attend the online session on the day and during the time offered. For instance, if an attendee wishes to receive CE for the keynote, they must be online, logged in, and watching the event at 8 a.m. on Thursday, November 9 to get CE for the keynote.
An online moderator will assist those with technical difficulty, as well as forward questions to the speaker.
Is the exhibit hall available to virtual attendees?
There is no virtual exhibit hall, but we we are happy to connect you with any of our sponsors. Just reach out to us! The sponsors and exhibitors are listed on the website
New to virtual content?
Visit the Zoom website and try a test meeting. Still not sure about it? Ask us for a practice session at least two weeks before Fall Conference.
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